Dear Thomas Joseph,
 
I trust you are doing well. I apologize for the delayed response; due to unforeseen circumstances, we were unable to get back to you sooner.
 
I appreciate your follow-up regarding the video production proposal submitted by FMGroup. We recognize the effort and creativity that goes into such proposals, and I want to thank you for the thought and detail you put into yours.
 
I regret to inform you that the selection process for this particular project has already been completed, and unfortunately, we were not able to consider your proposal this time. This was an oversight on our part, and I apologize for not informing you sooner.
 
However, I am pleased to let you know that FMGroup has been noted for its impressive portfolio and expertise. As such, your company is now included in the list of videographers that GIZ will consider in future calls for proposals. We value the quality of work FMGroup offers and are looking forward to the opportunity to collaborate in the future.
 
Thank you once again for your patience and understanding. We are genuinely excited about the potential of working together in upcoming projects.
 
Warm regards,
Frances